Q3 Asset Management
Corp., ("Q3 Asset Management) as a Registered Investment Advisory
Firm, is covered under the definition of a "financial institution"
under the Gramm-Leach-Bliley Act and in conjunction with State privacy
rules. The privacy rules require every broker, dealer, investment
company, and registered investment adviser to adopt policies and
procedures reasonably designed to safeguard customer records and
information. Q3 Asset Management maintains compliance with the privacy
rules and takes the issue of protecting client privacy seriously.
The types of information the Adviser may collect
during the normal course of business may include information provided
from applications as well as forms and other information provided
to us either verbally or in writing. Some of this information may
include (but is not limited to) your name, address, phone number,
account information, social security number, beneficiaries, employment,
assets, income and debt, information about your transactions, accounts,
trading activity, parties to transactions, information from other
outside sources and any other information that is deemed to be nonpublic
personal information as defined by the Gramm-Leach-Bliley Act and
State rules.
The staff of Q3 Asset Management realizes that
providing personal information is an act of trust. Q3 Asset Management
values its clients' trust and confidence. The Adviser will never
sell or share the nonpublic personal information we obtain from
or in reference to its clients. All information provided by clients
to Q3 Asset Management and its staff, and information and advice
furnished to clients by the Adviser, shall be treated as confidential
and shall not be disclosed to affiliated or unaffiliated third parties,
except as permitted or directed by clients with written authorization,
by application to facilitate the investment services offered by
the Adviser via an unaffiliated financial services provider, or
as required by any rule, regulation or law. State regulators routinely
audit registered investment advisers to ensure adherence to compliance
rules and regulations. Part of the regulator's routine examination
process may include a review of client files for suitability of
investments and advice provided.
Q3 Asset Management's policy to protect client
information extends beyond the termination of the Engagement Letter
or Client Agreement. Client records are maintained for the time
period required by the securities regulators and are thereafter
safely destroyed via shredding.
In instances where consumers provide nonpublic
information to the Adviser but do not become clients, Q3 Asset Management
also provides privacy protections. Original account or other documents
are promptly returned to the consumer. Any copies of information
may be maintained by the Adviser for a period of up to one year
and thereafter are destroyed via shredding.
Clients may engage the services of unaffiliated
investment, brokerage, custodial and insurance firms for products
or services. Clients should request each specific firm's written
privacy policy for review.
Q3 Asset Management maintains client records in
a controlled environment and records are only available to authorized
persons of the Adviser who have a need to access client information
in order to deliver advisory services, perform administrative services,
or respond to client requests. Clients are encouraged to discuss
any questions regarding our privacy policies and procedures directly
with Brad Giaimo, the President and Chief Compliance Officer of
Q3 Asset Management.
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